Terms and Conditions
Welcome to 9to12AI! These Terms and Conditions ("Terms") govern your participation in our AI/ML programs for high school students (the "Programs"). By enrolling in a Program, you (or your parent/guardian, if you are under 18) agree to be bound by these Terms. Please read them carefully.
Effective Date: [Feb 12, 2025]
1. Enrollment and Permission for Participation:
* Program enrollment is subject to availability.
* We reserve the right to refuse enrollment to anyone for any reason.
* For students under 18, enrollment requires parental/guardian consent.
* By enrolling, the parent/guardian grants permission for their child to participate in all 9to12AI activities.
2. Payment:
* Program fees are due upon enrollment.
* Payment methods will be specified during the enrollment process.
3. Cancellation and Refunds:
* Our cancellation and refund policy is outlined below.
* If you cancel your child's program week(s) with written notice by email to info@9to12AI.com prior to May 1st, 2025, you are entitled to either a refund of program tuition (less any transaction fees incurred) or a 100% credit in your 9to12AI programs account for amounts you have already paid.
* Due to the significant costs throughout the year to prepare for the programs, if you cancel your child's engagement week(s) with written notice by email to info@9to12AI.com after May 1st, [2025], we do not offer refunds, but you can receive a 100% credit to your 9to12AI account for payments that you have already made. 9to12AI credits can be used towards (1) alternative program weeks during the [2025] or [2026] summer, (2) registering for our Fall Programs and/or (3) by signing up for 1-on-1 tutoring through 9to12AI’s online tutoring academy, during the [2025]. These credits are non-refundable. We do not offer refunds or program credits for any cancellations made after May 1st, [Year]. However, you will have the option to change your child's program week to offering in [2025] by using our Change of Week policy below. The term program refers to the whole session, not the entire season. All cancellation notifications must be made to our office via email to info@9to12AI.com.
* Should events beyond our control including, but not limited to, any fire, act of God, hurricane, tornado, flood, extreme inclement weather, explosion, war or armed conflict, governmental action, act of terrorism, risk of infectious disease, epidemic, pandemic, shortage or disruption of necessary utilities, or any other event beyond our control prevent us from running this program in-person, 9to12AI has the discretion to modify its curriculum, schedules, length of the program offering (day or week), and/or means of learning and teaching methods, including offering online with live instructors. If we shift to a virtual program model, participants will automatically be scheduled for the same programs, dates and times as already enrolled. If you prefer not to take advantage of the virtual program model, you may request a 100% credit to your 9to12AI account which can be used towards in-person programs if they later become available during the Fall [2025], Spring [2026] or Summer [2026]. These credits are non-refundable.
4. Change of Program Weeks Policy:
* If you would like to change your child's program session, you may do so free of charge if you provide us with at least 30 days written notice to info@9to12AI.com prior to the start of the program. Any requests made within 30 days of the start of the program week will incur a $40 change of week fee (per program). The new session dates requested are subject to availability. We do our best to accommodate all requests. All change requests must be made 5 days prior to the start of the program. A difference in program tuition may apply.
5. Program Content:
* We strive to provide high-quality educational content. However, we do not guarantee specific learning outcomes.
* Program content is subject to change at our discretion.
6. Student Conduct:
* Students are expected to conduct themselves respectfully and responsibly during the Programs.
* Disruptive or inappropriate behavior may result in dismissal from the Program, without a refund.
7. Intellectual Property:
* All program materials, including but not limited to lectures, presentations, and code samples, are the intellectual property of 9to12AI.
* Students may not reproduce or distribute program materials without our prior written consent. Student projects created as part of the program may be subject to different terms, which will be communicated separately.
8. Use of AI Tools and Platforms:
* Students will be introduced to various AI tools and platforms.
* Students are responsible for using these tools and platforms responsibly and ethically.
* We are not responsible for any issues or damages arising from the use of third-party tools and platforms.
9. Parent/Guardian Responsibilities:
* Parents/guardians are responsible for ensuring their child's attendance and participation in the Programs.
* Parents/guardians are responsible for reviewing and agreeing to these Terms on behalf of their child.
10. Exposure to COVID-19 and Infectious Diseases:
* COVID-19 is highly contagious. While we have preventative measures in place, we cannot guarantee your child will not be exposed. Attending in-person programs increases the risk of infection. You acknowledge this risk and assume responsibility for it.
11. Release and Waiver of Liability, Assumption of Risk, and Indemnity:
* You, on behalf of your child, yourself, and your legal representatives, release, waive, hold harmless, and agree not to sue 9to12AI and its affiliates for any liability related to program participation, including injury, illness (including COVID-19), property damage, or death, regardless of cause, including negligence. You assume all risks associated with participation. You agree to indemnify 9to12AI from any claims arising from your child's participation.
12. Privacy & Protection:
* You do *not* grant permission for 9to12AI to use your child's photograph, video, quotes, or personal property for promotional purposes. However, you agree that student *projects* (without names or identifiers) may be used by 9to12AI for any business purpose, including advertising and promotion. No compensation will be provided.
13. Consent For Medical Treatment:
* You consent to 9to12AI providing first aid for minor injuries. For serious injuries or illnesses, you authorize 9to12AI to secure medical care for your child, including transportation and hospitalization, if necessary. You are responsible for the costs of such medical treatment.
14. Assumption of Financial Responsibility:
* You are responsible for maintaining health and accident insurance for your child during the program and for paying any resulting medical fees.
15. Billing Authorization:
* You authorize 9to12AI to bill your payment method on file for additional services used, such as early arrival, extended day, snacks, or lunch.
16. Communication:
* By providing your email address, you consent to receive program-related emails from us, including transactional, administrative, and promotional messages.
17. Disclaimer and Limitation of Liability:
* We provide the Programs "as is" without any warranties. Our liability to you is limited to the amount you paid for the Program.
18. Governing Law:
* These Terms shall be governed by and construed in accordance with the laws of state of Texas.
19. Changes to these Terms:
* We may update these Terms from time to time. Any changes will be posted on this page with a revised "Effective Date."
20. Severability:
* If any portion of these Terms is held invalid, the remaining portions shall remain in effect.
21. Contact Us:
* If you have any questions about these Terms, please contact us at:
22. Authorization of Legal Guardian:
* You confirm that you have read and understand these Terms, including the release of liability, assumption of risk, and indemnity agreement, and that you have the legal authority to provide consent on behalf of your child.